V-Log Pro


The digital visitor book

Keep track of the most important assets of all - people. V-Log Pro is easy to use PC based visitor recording software. Installed in seconds, it will save you the recurring cost of visitor books or multi-part pass books.

By using less paper you will enhance your green credentials, and by keeping a proper log of visitors you can better fulfil your Health and Safety at Work obligations.

  • Record all types of visitors arriving at one or more entrances
  • Maintain accurate digital attendance records
  • One-click emergency report for current visitor list
  • One off licence cost, no consumables
  • Self-sign in touch screen option for unmanned receptions
  • Car numbers recorded for better parking management
  • Pre-register visitor list
  • Pre-printed visitor badges optional
  • Individual visitor badge printing optional
  • Email notification of visitor arrival

Free 30 day trial
See for yourself how easy the software is to use without obligation - download the fully functional version now!

Security badge options

V-log Pro can be configured to work in three separate ways:

No badges: Go for the greenest option and don't use any badges or other consumables. However it will not be possible to identify individual visitors or whether they have registered properly.

Numbered badges: Buy one or more packs of 50 pre-printed badges and holders. Each badge has a unique number. Badge numbers are recorded against visitors on registration. Still a green option as no further consumables are required.

Personal ID badges: Buy a Brother QL printer and print an individual badges or label as each visitor arrives. V-Log allows you to customise the badge design and choose between card or label media. This offers the highest level of security but does require ongoing printer consumables.

Self sign-in and sign-out

If you operate an unmanned reception you can run V-Log self sign-in/sign-out software on a local PC. It will run full-screen on any PC but is optimised for use with a touch screen without the need for keyboard or mouse. You can also customise one or more welcome screens to incorporate your own corporate styling and health and safety messages. Brother printers can still be used to dispense personalised badges.


VLog Standard and Pro is well established and has been successfully deployed in many Enterprise and Public Sector establishments, not just in the UK but Worldwide. Here are what some of our customers say:

"The V-Log system enables us to manage our visitors effectively and we also print professional Visitors Badges on demand in Reception"
Admin. Manager - Laisterdyke Business & Enterprise College Bradford

"We use the V-Log Pro customised Self Check-in screens in an unmanned Reception Area. Some of our visitors have commented on this and have been so impressed that they have even taken photographs of the screens"
Operations Manager - Tokai Carbon Europe Ltd

"Following a successful 30 day FREE Trial period, we purchased a V-Log Pro licence for our establishment. V-Log represents good value for money, enabling us to manage visitors more effectively and efficiently. We are also very impressed with its functionality and ease of use of the Self Sign-in facility. Overall we are extremely happy with the V-Log software and the remote service support provided by Codegate from the UK during its deployment"
Building Services Manager - Museum of Contemporary Art, Sydney Australia


The list below shows the features available in V-Log Pro, and the video demos some of those features

  • Easy to use system to record visitor information
  • Management options and Database Export
  • Network and Multi-User Capability
  • Print out personalised visitor badges
  • Self Sign-in for unmanned receptions
  • Able to create or edit your own visitor badges
  • Emergency roll call lists
  • Supports multiple buildings in one area
  • Self service touch screen option so visitors can sign themselves in or out
  • Fully customise and brand the self service touch screen to fit with your business
  • Create your own Visitor Types
  • Web access to the Visitor lists
  • Mobile/Smart phone access to the Visitor Lists
  • Custom information screens for use with Self Sign-in
  • "This Location" and "Show all Locations" view of your visitors
  • Visitor badges include visitors company name
  • Supports Pre-registration of Visitors
  • Email notification of Visitor arrival
  • Rapid sign out of multiple visitors using bar code scanners
  • Optional staff sign-in and sign-out module

V-Log is so easy to use

Once V-Log is installed it really is simple to operate. Just enter the surname, first name and company name of the visitor together with any relevant additional details and that's it! The visitor is logged in at the current date and time. If you have a Brother printer connected it will automatically print out a personalised visitor badge.

The visitor details will remain 'open' in the right hand viewing pane throughout the visit. On departure simply click on the visitor name and select 'Sign Out'.

Emergency List

In the event of an emergency and the building has to be evacuated, simply click the 'Emergency' button on the bottom right of the viewing pane to print out a list of visitors still in the building to the default line printer. If you have installed the Pro version you can even view the visitor list on your smart phone.

Management Information

The management menu allows you to view all people currently still in the building, all today's visitors or just those that have already signed out, or all visitors since the software was installed.

It is possible to back up the data at any time or export the information to a text file or spreadsheet.

V-Log options

You can set up a reminder pop up message to appear each time a visitor signs in or out. This could be changed to include emergency exit instructions, no smoking reminders or confidentiality terms.

The database location can be on the PC running the V-Log software or on a remote server. This will allow V-Log to be used at multiple entrances within the same building. Visitors will be able to enter and exit from different points.

Printing Your Own Visitor Badges

V-Log software has been designed to work with recent models of Brother printer which use the P-Touch label design software and b-PAC client.

The printers that we recommend for use with V-Log are the Brother QL-570 or QL-720NW. V-Log has template options for the standard media supplied with these printers. Alternatively, card media is available. Please see the price list for details. The QL-570 will connect via USB to the PC running V-Log whereas the QL-720NW can be connected via the local network.

Instructions for installing V-Log (953 KB)

Self Sign-in and Sign-out

If you have an unmanned reception you can use a touch screen computer or tablet to allow visitors to sign themselves in and, if a Brother printer is connected, print their own badges. The touch screen software safeguards privacy by only showing details of the current signee, which also disappears as soon as the sign-in has completed.

Optional Staff Sign-in and Sign-out Module

An optional module to enable staff to quickly sign-in and sign-out of a building from a pre-registered list of staff.

Installation And Support

V-Log can be downloaded and installed directly from this site. First you can use the 30 day trial version and once you're completely happy you can purchase and download the full licence key.

V-Log can be installed in two separate parts, the database and client. For a simple installation on one PC just download and install the software on to the target PC. If you would like the database to be shared so that the software can be used at multiple entrances and a remote administrator can gain access then it's easier to download the software to a server first so that the database is installed there. Then install the client software on each computer where V-Log may be needed, even if it's just to monitor visitors remotely.

If you want to install Brother printers to print badges the Brother driver and P-touch label design software should be installed first.

V-Log is designed to make self-installation as easy as possible. However if you prefer we can arrange for it to be installed for you, either by visiting your site or by talking you through the process over the phone and dialling in remotely if necessary.