On-site delegate management and reporting system

REGDESK is a straight forward on-site registration system providing the following facilities at any event hosting from tens to a few thousand delegates:

  • Badge printing from manned reception or automated kiosk.
  • Delegate tracking by bar code scanning.
  • Reporting in real time.
  • Optional delegate voting apps.
  • Optional real time sales lead data collection.

  • REGDESK will import data from any event management system and provide a robust, stand-alone on-site solution for editing delegate details / arrangements, self-service or reception desk badge printing, delegate tracking, sales lead capture and even delegate voting. It is designed for speed and efficiency – hot keys used instead of mouse clicks, and delegate badge are printed within five seconds. The system is installed such that there is no reliance on a venue’s wireless, LAN or broadband infrastructure. During or after the event, all individually recorded changes to delegate details can be exported from the system to feed back into the event management system.

    The system is straight forward to install and license; and with optional training available event organisers can set up and operate without the need for third party on-site support.


    Client software runs on each PC (one PC / tablet per reception station or self-service printing station). One additional PC recommended for local server software.

    Additional software modules are available for sales lead tracking and delegate voting (both mobile app based solutions).

    Badge printing

    From manned reception desk - scan bar code on printed invitation or smart phone screen, or key in partial surname. Badge prints within 5 seconds.

    Sales lead tracking

    Participating exhibitors can set up bar coded enquiry forms prior to event.

    Delegate ID and interests scanned in seconds using smart phone or tablet. Information available to the exhibitor immediately – anytime, anywhere - via private web portal.

    Delegate voting

    Delegates with smart phones or tablets can download free app to vote on favourite exhibits events or sessions by scanning location based voting bar codes.

    Delegate tracking

    Batch – badges scanned at all required entrances and breakout rooms using bar code data collectors. Information uploaded at the end of every session or day.


    Report registrations by date / hour / location / hostess.

    Report all edits to imported database – each edit on an individual line, date and time stamped with operator ID.

    Additional reports for badges printed / not printed, attendances by company, session attendances, sales enquiries, delegate voting, hotel allocations, dinner table plan and attendance. Reports available locally or via private web portal (subject to broadband availability at venue).